Preparing for your trip to Europe begins with a crucial step: filling out the Schengen visa application form. This comprehensive guide will help you download the official version and complete it without errors, ensuring you meet all...
Preparing for your trip to Europe begins with a crucial step: filling out the Schengen visa application form. This comprehensive guide will help you download the official version and complete it without errors, ensuring you meet all requirements and present yourself with confidence at your embassy or consulate.
Schengen Visa Application Form: Guide to Filling It Out and Download
The Schengen visa application form is the official and mandatory document you must complete if you need a visa to enter the Schengen Area. This form is the basis of your application and allows authorities to assess whether you meet the necessary criteria for your trip. For citizens of the Dominican Republic, Bolivia, and Ecuador, correctly completing the Schengen visa application form is the first step for their trip to Europe.
It is essential to understand that this form is a MANDATORY requirement for citizens of the Dominican Republic, Bolivia, and Ecuador. If you are from one of these countries and plan to travel to Europe, you must apply for a Schengen visa and fill out this form carefully.
On the other hand, if you are from a Latin American country such as Argentina, Mexico, Colombia, Peru, Chile, Uruguay, or Costa Rica, you will be pleased to know that you are exempt from the Schengen visa for short stays, up to 90 days within a 180-day period. This means that you will not need to fill out this form. However, even if you are visa-exempt, it is crucial to know that you must still comply with a series of entry requirements upon arrival in Europe, such as possessing a valid passport, demonstrating financial solvency, presenting a return ticket, and, very importantly, having travel insurance for the Schengen Area.
The key difference lies in the fact that visa exemption facilitates entry, but it does not exempt you from the regulations of the Schengen Area. You must always be prepared to demonstrate that you meet the requirements for traveling to Europe upon arrival at your destination.
To facilitate your process, we have linked the most current version of the Schengen visa application form. You can download the official application form in PDF format directly from this link:
It is important to emphasize that this form is free and should under no circumstances be sold. We always recommend downloading it from official sources, such as the websites of Schengen country consulates or embassies. Our link directs you to an official source to guarantee the authenticity and the latest version of the document.
The form may be available in several languages (often bilingual Spanish-English or Spanish-French), but the general recommendation is to fill it out in capital letters and, if possible, in the language of the specific consulate where you will submit your application, or in English, which is a widely accepted language.
Filling out the Schengen visa application form requires precision and attention to detail. A small mistake can cause delays or even a rejection of your application. Below, we guide you through each important section:
Section 1: personal data (boxes 1-10)
This section is for your personal identification information. Make sure that every detail exactly matches the information in your passport. Any discrepancy could be grounds for objection.
- Boxes 1-3 (Surname(s), Surname(s) at birth, First name(s)): Copy them exactly as they appear in your passport. If you have more than one first name or surname, include them all.
- Box 4 (Date of birth): Day-month-year format (DD-MM-YYYY).
- Box 5 (Place of birth): City where you were born according to your passport.
- Box 6 (Country of birth): Country where you were born.
- Box 7 (Current nationality): Your primary nationality. If you have dual nationality, indicate the one you will use for the trip.
- Box 8 (Sex): Mark the corresponding option.
- Box 9 (Marital status): Select your current marital status.
- Box 10 (In the case of minors: Surname and first name of the person with parental authority/legal guardian): If you are a minor, your parents or guardians must complete this section.
Section 2: purpose and travel details (boxes 21-30)
Here the reason and characteristics of your trip are specified. It is vital that this information is consistent with your other supporting documents, such as hotel reservations or itineraries.
- Box 21 (Purpose(s) of the journey): Mark the main purpose of your visit. This can be tourism, family visit, business, etc. If you are traveling for tourism, mark "Tourism".
- Box 22 (Member State(s) of destination): Country or countries of the Schengen Area you will travel to. If you visit several, indicate your main destination where you will spend most of your time.
- Box 23 (Member State of first entry): Mark the Schengen country through which you will first enter the area.
- Box 24 (Number of entries requested): "Single entry" if you will only enter once, "Two entries" if you enter and exit once, or "Multiple entries" if you plan to enter and exit the Schengen area multiple times.
- Box 25 (Duration of intended stay or transit): Number of days you plan to stay in the Schengen Area. Make sure this duration covers your entire itinerary and matches the dates of your travel insurance.
- Box 26 (Schengen visas issued during the last three years): Indicate if you have had Schengen visas recently.
- Box 27 (Fingerprints collected previously): Mark if you have already provided your fingerprints for a Schengen visa.
- Boxes 28 and 29 (Entry permit to the final destination country and Date of arrival and departure): Relevant if your trip includes a destination outside the Schengen Area.
- Box 30 (Date of arrival and foreseen date of departure): The exact dates of your entry and exit from the Schengen Area. These must be in accordance with your flight reservations and your insurance.
Section 3: travel insurance information (boxes 31, 32 and 33)
This is one of the most critical sections, as travel insurance is an indispensable requirement for the approval of your visa.
- Box 31 (Surname(s) and first name(s) of the inviting person(s) in the Member State(s) of destination. Address and telephone number of the inviting person(s). Or name of the hotel(s) or temporary accommodation(s) in the Member State(s) of destination. Name, address, email, and telephone number of the company or name of the establishment): If you are traveling for tourism, provide your accommodation details (hotel name and address). If you are invited by someone, your host's details.
- Box 32 (Name and address of inviting company/organization): Only if the trip is for work or study purposes.
- Box 33 (The applicant's travel and subsistence expenses are covered by): Here you must indicate who covers your expenses. If you are paying for them yourself, mark "By the applicant himself". And this is where you should ALWAYS put your travel insurance policy information. You must indicate the name of the insurance company (e.g., Baraglo), your policy number, and the minimum coverage of €30,000 it provides you. Regulation (EC) No 810/2009 of the European Parliament establishes travel insurance with minimum coverage of 30,000 EUR as a mandatory requirement for obtaining a Schengen visa. Ensure that your policy clearly meets this requirement. Baraglo travel insurance plans, such as the Visa Schengen, Standard, Essential Plus, or Premium, meet and exceed this requirement.
The indispensable requirement: your Schengen travel insurance
We cannot emphasize enough the importance of travel insurance. This is not an optional extra; it is a mandatory requirement dictated by Regulation (EC) No 810/2009 of the European Parliament and of the Council for the approval of your Schengen visa. A common mistake is to apply for a visa for 15 days but present travel insurance with only 14 days of coverage, which results in an immediate rejection.
Your travel insurance for the Schengen Area must meet very specific conditions:
- Minimum coverage: It must cover at least 30,000 euros (or its equivalent in USD) for emergency medical expenses and hospitalization.
- Validity: The policy must be valid throughout the Schengen Area and cover the entirety of your planned stay, from your entry date to your departure date.
- Repatriation: It must include medical repatriation and transfer of mortal remains.
- Deductibles: Ideally, no deductibles or very low deductibles to avoid surprises.
At Baraglo, we have designed plans that not only meet but far exceed these requirements, giving you complete peace of mind. Here are our recommended options:
| Baraglo Plan |
Cost (USD/day/person) |
Total Medical Coverage (USD) |
Ideal for |
| Visa Schengen Plan |
$2.99 |
$30,000 |
The most economical and suitable option for visa applicants seeking to meet the exact requirement. |
| Standard Plan |
$4.99 |
$35,000 |
An upgrade with greater coverage, ideal for those seeking more peace of mind at an excellent price. |
| Essential Plus Plan |
$5.29 |
$50,000 |
Increased coverage for a safer stay, with additional benefits. |
| Premium Plan |
$8.99 |
$100,000 |
Maximum protection and coverage for a worry-free trip. |
It is crucial that you know that our Basic Plan (with USD 20K coverage) is NOT valid for this procedure, as it does not meet the required minimum coverage of 30,000 euros. We strongly recommend that you opt for the Visa Schengen Plan as the most economical and completely suitable option for visa applicants, ensuring that your application is not rejected for this reason. For even greater coverage, the Standard or Essential Plus Plans are excellent alternatives.
Comparison: While credit card insurance may have exclusions and fine print, a plan like Baraglo's 'Visa Schengen' is specifically designed to 100% meet consular requirements, avoiding inconveniences at the time of your application.
Submitting an impeccable form can make the difference between an approved visa and a rejection. Here we list the most frequent mistakes made by Latin American applicants and how you can avoid them:
- Not signing the form: It seems obvious, but many forget to sign the form in the two indicated places (Box 37 and the last final section). Make sure both signatures are present and identical to your passport.
- Inconsistent dates: The travel dates on the form must exactly match those of your reservations (flights, hotels) and, crucially, the validity of your travel insurance for the Schengen Area. For example, if your insurance covers 10 days and your return flight is on day 12, your application will be rejected.
- Incomplete or illegible information: Do not leave blank boxes if the information is relevant. If filling out by hand, use clear and legible block letters. It is preferable to fill it out by machine if the PDF is editable.
- Critical error: Inadequate travel insurance: Providing travel insurance data that does not meet the minimum coverage of €30,000 is one of the main causes of rejection. As we mentioned, Baraglo's Basic Plan is not sufficient for this procedure. Make sure that the insurance indicated in box 33 meets the minimum requirements for medical coverage, repatriation, and geographical and temporal validity.
- Nearly expired passport: Your passport must be valid for at least three months after your intended departure date from the Schengen Area. If not, renew your passport before applying for the visa.
- Missing supporting documentation: The form is only one part. Make sure to attach all required documents: passport-sized photos, original passport, flight itinerary, hotel reservations, proof of financial solvency, and, of course, your travel insurance policy.
Practical tips to avoid mistakes:
- Double-check: Before printing or submitting, read each box carefully. You can ask someone else to review it.
- Use capital letters: If filling out by hand, use clear block letters.
- No cross-outs or correction fluid: If you make a mistake, it is best to print a new copy and start over. Cross-outs or the use of correction fluid can give a bad impression.
- Bring an extra copy: It is always a good idea to have a copy of all your documents and the completed form with you on the day of your consular appointment.
Don't leave your trip to Europe to chance! Secure your visa and your peace of mind with the best support. Get a quote for your Baraglo Visa Schengen or Standard Plan today and travel protected.
Frequently Asked Questions
In what language should I fill out the Schengen visa application form?
You should fill out the form in the official language of the country where the consulate or embassy to which you are submitting the application is located. English or the local language is generally accepted. Always use capital letters.
What travel insurance do I need for the Schengen visa application form?
You need travel insurance with a minimum medical coverage of 30,000 euros, valid for the entire Schengen Area. Baraglo's Visa Schengen Plan or Standard Plan are ideal options that meet all these requirements.
What happens if I make a mistake when filling out the form by hand?
If you make a mistake, it is best to print a new copy of the form and fill it out again. Cross-outs or the use of correction fluid can cause your application to be rejected.
If I am from Colombia, do I need to fill out this form?
No, Colombian citizens are visa-exempt for stays of up to 90 days. However, upon arrival in Europe, immigration authorities may ask you to demonstrate that you have travel insurance with a minimum coverage of 30,000 euros.
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